Document Controller

Auckland Airport stands proudly as the gateway to Aotearoa, welcoming travelers beginning their journeys, farewelling Kiwis to new destinations, connecting businesses and workers to new opportunities, and celebrating partners and investors who back us along the way. We have ambitions to be a global hub and a comprehensive development programme to deliver this vision.

About the role

The Document Controller is to support multiple projects (up to 10 Projects) within one of our 3 Delivery teams (Terminal Enabling, Domestic Processor or Airfield), offering essential support in areas such as document control, systems management, preparation of templates, formatting and project administration. This will be a fixed term contract role for 3years and we have 2 available roles.

Some of your key responsibilities will be:

• Ensure accurate and timely management, storage, and retrieval of all project-related documents.
• Maintain and update the PDMS System Aconex and associated Project SharePoint site to ensure compliance with AIAL standards. This includes permission & access control and group setting management.
• Assist the Projects with uploading documents, revision control, distribution and review processes.
• Ensure that all information meets document management and AIAL plans and procedures.
• Conduct regular audits to verify document accuracy, version control, and compliance.
• Train and support team members on document control systems and processes. This can be 1-on-1, in project setting or in a larger group for the Programme in either a workshop or ‘show and tell’ type of presentation.
• Provide guidance on best practices for document management and compliance.
• Assist in preparing documentation like reports on formatting, and other project-related documents.
• Serve as the point of contact for document management related queries from project teams and stakeholders.
• Implement enhancements to increase efficiency and accuracy in documentation.
• Managing large volume of documents as and the Programme continues to take on new Projects when required

What you’ll bring to the role

At Auckland Airport, we are a busy hive of activity, and a lot of what we look for is how you would align with our AKL values All In | Tātou tatou – How we feel, Know How | Kōkiri Tahi – How we think and Let’s Go | Karawhiua – How we act.

To ensure your success in this role, you will need:

• Diploma or Degree in Business Administration, Information Management, or a related field.
• 5 years proven experience in document controller role in construction or infrastructure project.
• They need to be a proven achiever with excellent oral and written communication skills, keen attention to detail, and strong time management abilities.
• A high level of proficiency with SharePoint and Aconex.
• Excellent relationship-building skills at all levels of the organisation

 About us.

Auckland Airport is more than just a business. It’s a truly unique place with an important role to play in New Zealand’s recovery. Together we’re its custodians, knowing that the work we do has the power to create positive change for our customers, the community, the environment and for the prosperity of Aotearoa. We’re all about creating a sense of place where everyone can thrive, and one where others aspire to work. We’re a diverse and inclusive workplace and welcome people from all walks of life.

Whiria te tangata. Our values weave us together. They’re what we stand for, who we are and how we act.

Apply today

When you work with us, you’ll share our ambition to be a great New Zealand business, and one that’s making a strong contribution to the wellbeing of our communities and economy.

Applications close: 16th May 2025

Please note that applications will be reviewed continuously throughout the recruitment period, and appointments may be made before the official closing date of the advert.

If this role sounds like you, we’d love to hear from you. Apply online now.

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